In 2012, the education system underwent a transition from a paper-based data collection business process to an automated format. The information system "NATIONAL EDUCATIONAL DATABASE" (NEDB) was launched.
However, as the experience of the regions increased, and their adaptation to the new digital environment, the system itself and the demands for it began to grow. Formation of only administrative reporting did not already satisfy the need for the availability of up-to-date statistical information for making correct management decisions. The NEDB moved to the format of work twice a year, and then on a quarterly basis.
In 2019, the system was revised and its capacity increased. This allowed us to move to a new level – the NEDB started working 24/7. Visualized dashboards have appeared that allow you to quickly receive information on various aspects of education by setting up various filters. Regulated (official) and ad hoc (arbitrary) reports have become available. The circle of users has expanded – various government agencies, as well as the Office of the Prime Minister and the Presidential Administration have become users of the data.
In order to minimize errors in manual input, various format-logical controls (FLC) began to be introduced into the system, which do not allow saving erroneous information and suggest to the fill-in where the error crept in.
To ensure the purity and completeness of data, as well as to reduce the load on filling, the NEDB began to integrate with intradepartmental information systems, as well as with the systems of various government agencies and the market. This allows you to quickly verify information and not enter the same information in different databases.
The Ministry and regional departments of education, as well as subordinate educational organizations and other state bodies have access to the system. The personal data of students and teachers are protected (Law of the Republic of Kazakhstan dated May 21, 2013 No. 94-V “On personal data and their protection”) and are available only for the educational organization itself, which is confirmed by the EDS of educational organizations.
Today, the NEDB performs, but is not limited to, the following functions:
1. Formation of regulated and unregulated reporting of the education system.
2. The basis for calculating financing and budgeting of educational processes (per capita financing of students, purchase of computer equipment, funding with textbooks, construction and repair of educational facilities, etc.).
3. Evidence base for making management decisions.
4. The basis for the automation of public education services.
5. Baseline data for various types of research.
6. Actual statistics for every day.
7. Saving budget funds: more than 750 million tenge is saved per year on the business process of forming departmental statistics (travel, printing, etc.).
Already today, data from the NEDB form the “Big Data” of the education system and open up prospects for the introduction and development of elements of artificial intelligence in the education system.